Privacy Policy

Last updated: October 2025

1.Introduction

Welcome to The Sebastian Practice Ltd ("we", "us", "our"). We are a UK-based business consultancy firm committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or engage our consultancy services.

We act as a Data Controller for the personal information we collect and process.

Company Name: The Sebastian Practice Ltd

Website: www.thesebastianpractice.co.uk

Contact Email: Chris@thesebastianpractice.co.uk

2.Information We Collect

We may collect and process the following types of personal information:

a. Information you provide directly:

• Name, email address, phone number, company name, and job title
• Information provided through our website contact form
• Information shared during consultations or via email

b. Information collected automatically:

• Technical data such as IP address, browser type, and operating system
• Website usage information (via cookies or analytics tools)

We do not collect or process special category data (e.g., health, race, religion) unless explicitly required and consented to.

3.How We Use Your Information

We use your personal data to:

• Respond to enquiries or requests for consultancy services
• Provide, manage, and deliver our services to clients
• Maintain business and client relationships
• Comply with legal and regulatory requirements
• Improve our website and client experience

We do not use your data for marketing or sell your information to any third parties.

4.Lawful Basis for Processing

We process personal data under the following lawful bases:

• Contract: To perform our obligations under a client contract.
• Legal obligation: To comply with applicable laws and regulations.
• Legitimate interests: To operate and improve our business services, provided this does not override your rights and freedoms.
• Consent: For data you voluntarily provide via website forms or communications.

5.How We Store and Protect Your Data

Your information is stored securely using trusted third-party providers, such as Microsoft 365, Google Workspace, and other reputable UK or EEA-based cloud services.

We apply technical and organisational measures to protect personal data, including:

• Encryption and secure access controls
• Limited access to authorised personnel only
• Regular data security reviews

We retain personal data only as long as necessary for the purposes collected or to meet legal obligations.

6.Sharing Your Information

We may share personal data with:

• Service providers who support our business operations (e.g., IT support, accountants, cloud storage providers)
• Regulators or legal authorities where required by law

All third parties are required to maintain appropriate data protection and security standards.

We do not transfer your personal data outside the UK or EEA unless adequate safeguards are in place.

7.Cookies and Website Analytics

Our website may use cookies and analytics tools (e.g., Google Analytics) to understand how visitors use our site and to improve performance.

You can manage or disable cookies through your browser settings. For more details, please see our Cookie Policy (if available).

8.Your Data Protection Rights

Under the UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Object to or restrict processing
• Request data portability
• Withdraw consent (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

9.How to Contact Us

For any questions or data protection requests, please contact:

10.Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, and any significant changes will be clearly communicated.

If you would like us to include your registered office address or Companies House number in this document, replace the placeholders in the "Registered Office" and "Company Number" fields above.